💼 VGF Signature Bookkeeping™
Professional Virtual Bookkeeping Services for Medical, Legal, and Service-Based Professionals
Running a business or private practice is rewarding—but managing your finances shouldn’t distract you from what matters most. With VGF Signature Bookkeeping™, we take the stress out of your books so you can focus on serving your clients and growing your business.
Whether you’re a solo provider, clinic owner, or small law firm, our virtual bookkeeping solutions are tailored to fit your industry, your needs, and your pace of growth. Our U.S.-based bookkeepers work directly within your preferred platforms—like QuickBooks or Zoho Books—to keep your financials accurate, compliant, and ready for tax season.
From categorizing transactions to delivering clean, CPA-ready reports, we handle the numbers—so you can lead with clarity and confidence.
👇 Explore the services below to see how Virtual Gal Friday can support your business—every step of the way.
- 🟦 What Is a Virtual Bookkeeper?
- 💼 Who We Serve
- ⚙️ How It Works
- 📦 What’s Included
- 📦 Add-On Services
- 💵 Rates & Packages
- ❓ FAQs
We manage your monthly financial records remotely, providing organized, accurate, and stress-free bookkeeping support—so you can stay focused on running your business.
Discover how VGF Signature Bookkeeping™ supports professionals across healthcare, legal, consulting, coaching, and other service-based industries.
From initial onboarding to ongoing monthly support, our process is simple and transparent. We handle everything from account reconciliations and monthly reporting to payroll coordination and CPA-ready summaries, using tools like QuickBooks and Zoho Books.
👉 See how our bookkeeping process works
Explore the core bookkeeping services offered in each package, from transaction categorization to monthly reporting and general ledger maintenance.
Optional bookkeeping extras like payroll processing, catch-up cleanup, and book setup to tailor support to your needs.
Choose from three monthly packages designed to support different business sizes, each offering reliable service with U.S.-based support.
Have questions? Get answers to the most commonly asked questions about working with a virtual bookkeeper and what to expect.
👉Read Our Frequently Asked Questions
✨👩💼 Why Professionals Trust Virtual Gal Friday for Bookkeeping
Extensive Experience Supporting Medical, Legal Professionals, and Service Based Businesses
With over 20 years serving healthcare providers, attorneys, and service-based businesses, Virtual Gal Friday understands the unique financial needs of regulated industries and growing practices.
| 🔧 Seamless Integration with Your Accounting Tools We work directly within your existing platforms—QuickBooks, Zoho Books, payroll systems, and more—to keep your books accurate, up to date, and aligned with your operations. |
🔐 Confidential, Secure, and CPA-Ready We take financial privacy seriously. Our team follows strict internal protocols and works with you to ensure your books are always secure, accessible, and ready for tax time. |
| 📊 Focused on Accuracy, Clarity & Compliance From transaction categorization to cash flow summaries, our virtual bookkeepers deliver clean, consistent records so you can make confident decisions and avoid costly mistakes. |
🧩 Tailored Bookkeeping for Your Industry Whether you’re in private practice, running a legal team, or scaling a growing service business, our bookkeeping packages are customized to your systems, schedule, and support needs. |
| 📈 Helping You Grow with Financial Clarity We don’t just manage your books—we help you gain insight into your business. With clean data and clear reports, you’ll be positioned to grow with confidence, control, and peace of mind. |
🧾 Monthly General Ledger Review | We review and maintain your general ledger to ensure all entries are accurate, balanced, and audit-ready, preventing errors before they become costly. |
When you delegate your bookkeeping to VGF Signature Bookkeeping, you’re not just outsourcing tasks—you’re investing in clarity, confidence, and long-term growth.
👉 Schedule your free consultation today and discover the Signature difference.
🧑💻 Expertly Matched Bookkeepers. Seamless Support from Day One
Our U.S.-based virtual bookkeepers are carefully matched to your unique business needs—whether you’re in healthcare, legal services, coaching, consulting, or professional services. With hands-on experience in tools like QuickBooks, Zoho Books, payroll systems, invoicing platforms, and document workflows, your dedicated bookkeeper becomes a trusted extension of your team—bringing clarity, consistency, and confidence to your financial operations from day one.
🤝 Your Trusted Financial Partner for Stress-Free, Scalable Growth
At VGF Signature Bookkeeping™, we don’t just manage your numbers—we step in as a trusted financial partner. From day one, your virtual bookkeeper integrates with your systems, reporting style, and business goals, delivering reliable, proactive financial support tailored to how you operate. Our mission is simple: streamline your finances, reduce your stress, and help your business grow with clarity and confidence.
🔗 Bookkeeping Support Designed for Professionals Like You
We specialize in providing expert virtual bookkeeping services for highly regulated, client-focused industries.
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💆♀️ Therapists & Private Practices: Accurate, compliant financial tracking designed to simplify your books and give you more time for clients. 🩺 Physicians & Healthcare Providers: HIPAA-conscious bookkeeping that aligns with the unique needs of busy practices—without the overhead of in-house staff. |
⚖️ Attorneys & Law Firms: Reliable bookkeeping built for legal professionals—ensuring trust, compliance, and accurate records for every case. 🧘♂️ Service-Based Professionals: Clear, consistent financials that support sustainable growth and help you stay on top of your business operations. |
🚀Let’s Get Your Books in Order—So You Can Focus on Business.
Partner with a U.S.-based virtual bookkeeper who understands your business. Simplify your finances, reduce stress, and focus on what you do best.
📘 Let VGF Signature Bookkeeping Handle the Numbers—So You Can Focus on Your Business
Our U.S.-based virtual bookkeepers are experienced in supporting the financial operations of medical, legal, and service-based businesses. We manage your books accurately, securely, and consistently—so you can stay compliant, confident, and in control.
📊 Transaction Categorization
Sort and classify income and expenses to ensure accurate books and clean financial reports.
🏦Bank & Credit Card Reconciliation
Match statements to your records monthly to catch errors, fees, or missing transactions.
📈 Profit & Loss + Balance Sheet Reporting
Monthly financial statements delivered in easy-to-read formats for decision-making or CPA use.
💵Cash Flow TrackingTrack incoming and outgoing cash to help you plan expenses and monitor financial health. (Growth+) |
🎥 Monthly or Quarterly Review CallsMeet with our team to review financials, answer questions, and plan ahead. (Growth & Premium) |
📁 Accounts Receivable MonitoringTrack client invoices, payments, and follow-ups to support a healthy cash cycle. (Growth+) |
🛠️ Collaboration with Your CPAWe ensure your CPA has everything needed at year-end for tax preparation—no scrambling.
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📂 Accounts Payable TrackingKeep tabs on bills due, payments made, and vendor obligations for organized payables. (Growth+) |
🧾 Basic Payroll ProcessingOptional payroll setup and management through QuickBooks or your existing platform. (Add-On) |
💳 Payroll Journal ReconciliationMatch payroll records to your books, ensuring accuracy for employee wages and taxes. |
📥 Secure Client Portal AccessUpload, access, and review documents in a password-protected portal designed for easy communication. |
🧹 Bookkeeping CleanupCatch up on prior months of missing or inaccurate data to bring your books current. (Optional service) |
📬 Monthly Financial Summary EmailsGet a clear, concise overview of your financials with each monthly report delivery. |
🧮 Custom KPI ReportingReceive customized reports that track what matters most—by provider, service, or department. (Premium) |
🧷 Receipt ManagementUpload and organize digital receipts to back up expenses and stay audit-ready. |
🆕 First-Time Book Setup (Add-On)
Starting fresh? We’ll create and configure your bookkeeping system from the ground up—including chart of accounts, bank feed connections, and expense categories—so your business is set up for accurate, compliant financial tracking from day one. Ideal for new businesses or those switching platforms.
QuickBooks & Zoho Books Integration Made Easy
Whether you already use QuickBooks or Zoho Books—or you’re starting from scratch—we make it easy to get your bookkeeping platform up and running. If you don’t have an account yet, we’ll help you choose the right system for your business, set it up properly, and ensure it’s configured to support accurate, streamlined bookkeeping from day one. Our team works directly within your preferred platform, so your records are always accessible, secure, and tax-ready.
🚀Let’s Get Your Books in Order—So You Can Focus on Business.
Partner with a U.S.-based virtual bookkeeper who understands your business. Simplify your finances, reduce stress, and focus on what you do best.
VGF Signature Bookkeeping™ Rates
Professional monthly bookkeeping services tailored for medical, legal, and service-based professionals.
No contracts. Just clean, accurate, and consistent financial support.
VGF Signature Starter
- Best for: Solo professionals or new businesses with simple bookkeeping needs. Stay on top of your books with up to 100 transactions, two account reconciliations, standard profit & loss and balance sheet reports, payroll journal entries, a dedicated bookkeeper, and CPA-ready year-end prep.
VGF Signature Growth
- Best for: Small teams or growing practices with moderate activity.
Includes all features in the Starter package, plus support for up to 300 transactions, four financial accounts, detailed cash flow summaries, light A/R and A/P tracking, and a quarterly financial review call with your dedicated bookkeeper.
VGF Signature Premium
Best for: Established businesses with higher volume and complexity.
Includes all features in the Growth package, with expanded support for 600+ transactions and six or more accounts, full A/R and A/P tracking, custom KPI reports, and a monthly Zoom review to keep your finances aligned with your business goals.
➕ Bookkeeping Add-On Services
Looking for more flexibility?
Our add-ons allow you to customize your bookkeeping package based on your business needs.
| Add-On Service | Description | Rate |
|---|---|---|
| Basic Payroll (1–10 Employees) | Monthly payroll processing and reporting for up to 10 team members | $199/month |
| Payroll (11–20 Employees) | Includes setup, processing, and pay period summaries for mid-size teams | $249/month |
| Payroll (21–25 Employees) | Ideal for growing teams with more advanced needs | $299/month |
| Payroll (26–40 Employees) | Full-service payroll management for larger teams | $399/month |
| Bookkeeping Cleanup | One-time cleanup of backlogged or miscategorized transactions | Starting at $249 |
| First-Time Book Setup | Account setup, chart of accounts, and system organization | Starting at $99 |
| QuickBooks/Zoho Subscription | We’ll help you choose and set up a system if needed (billed separately) | Varies |
Getting Started is Easy
📝 1. Complete the Intake Form
This quick form helps us understand your needs and ensures our discovery call is focused and productive.
📅 2. Schedule Your Discovery Call
After submitting your form, you’ll be directed to book your 1:1 call. We’ll walk through your vision, answer questions, and discuss the right package and timeline for your project.
🚀 3. Reserve Your Spot
Once we’ve aligned on your project scope, we’ll confirm your start date based on our availability. No billing begins until your project officially kicks off.
🚀Let’s Get Your Books in Order—So You Can Focus on Business.
Partner with a U.S.-based virtual bookkeeper who understands your business. Simplify your finances, reduce stress, and focus on what you do best.
📋 Frequently Asked Questions – VGF Signature Bookkeeping™
| Q: What types of businesses do you work with? | A: We specialize in supporting medical practices, legal professionals, coaches, consultants, and other service-based businesses. If you’re client-focused, we’re here to support you. |
| Q: Do I need to be using QuickBooks or Zoho Books? | A: No. We work with both QuickBooks and Zoho Books, and we can help you set up the right system for your business if you’re just getting started. |
| Q: Can I use your bookkeeping service without a virtual assistant? | A: Absolutely. VGF Signature Bookkeeping™ can be used on its own or added to your existing virtual assistant support if you’re already a Virtual Gal Friday client. |
| Q: How much do your bookkeeping services cost? | A: Monthly packages start at $349 and scale based on your business activity. We also offer add-on services like payroll processing and year-end cleanup. |
| Q: What’s included in monthly bookkeeping? | A: Depending on your package, monthly bookkeeping includes transaction categorization, reconciliations, profit & loss and balance sheet reports, payroll journal entries, and general ledger reviews. |
| Q: Do you offer payroll services? | A: Yes. We offer Basic Payroll Processing as an optional add-on. You’ll need to be set up in a supported platform like QuickBooks, Gusto, or similar. |
| Q: Do you file taxes? | A: No. We do not offer tax filing services, but we make sure your books are CPA-ready and can collaborate with your accountant during tax time. |
| Q: Can you help me catch up on past months? | A: Yes. Our Bookkeeping Cleanup service is designed to bring your books current, whether you’re missing a few months or need a full year of cleanup. |
| Q: Is my financial data secure? | A: Yes. We use secure platforms and follow strict internal protocols to protect your data at every step. |
| Q: What happens after I submit the form? | A: Once you submit the form, our team will reach out within one business day to schedule your discovery call and walk you through the next steps. |